Conduct & Rules for Student Safety

We ask that all students, parents, agents and guardians familiarise themselves with the below detail before attending a revision course.

Guide for Conduct

We ask that all students follow the below guidelines:

Punctuality: We expect students to arrive on time for all tutorials and study periods. Where students are in a group the tutor will start without any late students.
Clothing: There is no formal dress code, though we would ask that students are dressed appropriately, that they consider their surroundings and that they do not wear offensive or potentially revealing items of clothing.
Alcohol: There is a strict no alcohol policy for all students, regardless of their age.
Smoking: There is a strict no smoking/vaping policy for all students aged 17 and below. For those 18 and above, smoking/vaping is only allowed in the designated smoking areas. Students are NOT allowed to smoke or vape inside their rooms or boarding houses.
Noise: We ask that all students are respectful towards those around, remembering that other students attending are preparing for exams that may influence the rest of their lives. We ask that students are considerate in terms of noise created.
House Parents: Our House Parents are here for student security and to make sure rules are adhered to. We ask that students listen to them and treat them respectfully.
Consideration: Please behave respectfully towards all other students, staff members and tutors. We ask that students show consideration and cooperation towards others, attend tutorials punctually and attempt work set to the best of their ability.
Problems: If students have problems of any sort, they should come to see us in the Course Office, we will do our absolute best to help. For Safeguarding concerns, students will be made aware as to who to contact as a Designated Safeguarding Lead.

We are committed to an environment in which all individuals are treated with respect and dignity. Each individual has the right to work and study in an atmosphere that promotes equal opportunities and prohibits discriminatory practices, including harassment. Therefore, Oxford Science Studies expect that all relationships among students and staff will be free of bias, prejudice and harassment.

Examples of harassment include:

NON-VERBAL

Offensive gestures or motions
Displaying or distributing offensive pictures, drawings, or e-mails
Glaring or staring at someone
Mimicking someone with a disability
Ignoring someone or being cold/distant to them

VERBAL

Use of racially derogatory words, phrases, epithets
Negative comments about a person’s religious beliefs (or lack of religious beliefs), including negative facial expressions and gestures
Expressing negative stereotypes regarding a person’s birthplace or ancestry
Negative comments regarding a person’s age
Derogatory or intimidating references to a person’s mental or physical impairment
Negative comments about a particular gender or about pregnancy or related conditions
Sexual harassment can include telling sexual stories or making sexual jokes
Banter/having a laugh……is not an excuse

Bullying

Bullying is not tolerated
If you are being bullied/see bullying taking place, it’s your responsibility to report it
You can report it to any member of staff – office staff/a house parent/a teacher/a safeguarding officer/the entertainment team
Anyone found to be bullying will be asked to leave the course immediately

Security

Access to our course locations is restricted, all students are to wear lanyards and will be buzzed in and out of the building or site premises.

You may require key codes in order to access buildings and boarding houses. Following curfew the boarding houses are locked down, with no students able to enter or exit, except in an emergency situation or with a member of staff. There are however no locks on bedroom doors or common rooms. We therefore advise against bringing expensive items an abundance of cash with you, that you may not wish to carry on your person.

Oxford Science Studies do no take any responsibility for valuable items brought onsite.

Rules for Safety and Peace of Mind

The majority of the rules below are in place for the purpose of a residential course.

We like to run friendly and relaxed courses and we want our students to have a good time. At the same time we need to ensure that those who want to work or sleep can do so safely and in peace. For everyone’s safety and well being there are certain rules in place. Ultimately breaking these rules may result in the student being sent home without refund, where possible you will be allowed to continue with the course on a non-residential basis. The most important of which are as follows:

No alcohol anywhere on site. Alcohol must not be consumed whilst the student is on the course (even if the student is off campus, or aged over 18).
No smoking/vaping in buildings or anywhere on campus other than the designated smoking area for use by those students over the age 18 only.
No intimidation, harassment or other forms of bullying are tolerated. Students may be removed from the course, for safeguarding purposes, if deemed necessary.
No sexual activity, this is not appropriate behaviour in this setting, and there are students on course under the age of 16.
If you hold a driving licence and have a car with you, note that you are not able to transport other students, and there will be consequences for doing so.
Students may use the common rooms/kitchens in any of the boarding houses during breaks, lunch and after lessons.
Under no circumstances are girls allowed in boys’ rooms or boys allowed in girls’ rooms.
There should be no more than 3 additional students in any one bedroom, i.e. the maximum number of people in a bedroom is the number of people accommodated in the room plus 3.
Students aged 15 and under must remain on campus at all times, unless accompanied by a member of staff. Any student, of any age, choosing to reside on Friday and over the weekend, on an Easter or Summer Course, is permitted to leave the course premises, without staff supervision, once timetabled classes have finished. Students aged 15 and under, are required to return to the course premises, prior to 7pm on the Sunday evening.
Students should be considerate of their surroundings, not making noise between 10pm and 7am. This includes talking to roommates, using phones and listening to music or videos.
Students may not move bedroom without permission (if students wish to swap, they must contact the office staff for fire safety reasons).
Students may not move any furniture or bedding or attempt to removed such items from any building.
Students are to keep their room and the common rooms tidy – the cleaners are not there to clean up after them.
Any damage or mess will be the responsibility of those who created it – when necessary students will be billed for repair or cleaning work.
Setting off fire alarms or tampering with fire/safety equipment will result in a fine (minimum of £50) and being sent home/off campus immediately.
If students wish to leave the course early they need to contact the Course Office.
All students are given a lanyard to wear whilst on our courses. A payment of £15 is required for any lanyards which are lost or not returned at the end of the course.

Check in:

Students allowed to leave campus must sign in and out on the sheets provided. All students leaving campus for the evening must be back onsite by 9pm.
Students must check in with ENTZ staff between 6.30pm and 7pm each evening.
Students must be in their hall of residence by 9pm and sign in with their House Parent, then residing in their room by 10pm
All residential students must be in their own boarding house between 9pm and 7am
Day only students must have left campus by 9pm.
Students are not allowed to use the common rooms between 10pm and 7am.

Please note that violation of any of the above rules may result in the student being immediate expulsion without refund. Where possible the student will be allowed to continue with the course on a day only basis.

Designated Safeguarding Lead

Oxford Science Studies is dedicated to the safety and well being of all students. If you have an urgent safeguarding concern for one of our students or if you are a student in need of urgent assistance, you can contact our Designated Safeguarding Lead (DSL). Depending on the course, there may be a number of officers available.

For all courses:

James Blencowe – Course & Admissions Coordinator

In James’ absence, please contact one of our Deputy Designated Safeguarding Leads:

Emma Thompsett – Admissions Coordinator
Marshall Martin – Residential Manager (available only on residential courses)

To seek safeguarding assistance please call 01865 240637 and ask for one of the above contacts.

Useful Policies

Safeguarding & Child Protection

For additional information and access to further policies, please visit our Student Handbook.

Conduct & Rules for Student Safety

Guide for Conduct

We ask that all students follow the below guidelines:

Security

Access to our course locations is restricted, all students are to wear lanyards and will be buzzed in and out of the building or site premises.

Rules for Safety and Peace of Mind

Designated Safeguarding Lead

Useful Policies

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Proprietor (Head Office)